13102 – Payroll administrators

Broad Occupation Category

1 – Business, finance and administration occupations


3 – Occupations usually require a college diploma or apprenticeship training of less than two years; or more than six months of on-the-job training

Major Group

13 – Administrative occupations and transportation logistics occupations

Sub-major group

131 – Administrative occupations

Minor group

1310 – Administrative, property and payroll officers

Payroll administrators collect, verify and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information within a department, company or other establishment. They are employed by payroll administration companies and by establishments throughout the public and private sectors.

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Example Titles

  • Benefits officer - payroll administration

  • Pay advisor

  • Pay and benefits administrator

  • Pay and benefits clerk

  • Pay clerk

  • Payroll clerk

  • Payroll officer

  • Salary administration officer

Main Duties

This group performs some or all of the following duties:

  • Maintain and update employee information, such as records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systems

  • Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans

  • Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay

  • Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance

  • Prepare payroll related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment and other statements

  • Provide information on payroll matters, benefit plans and collective agreement provisions

  • Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts

  • Prepare and balance period-end reports and reconcile issued payrolls to bank statements

  • Identify and resolve payroll discrepancies

  • May be responsible for the development or implementation of payroll policies, procedures or processes.

Employment Requirements

  • Completion of secondary school is usually required.

  • Completion of college or other courses in accounting, bookkeeping or payroll administration or experience in payroll administration is usually required.

  • Payroll association certification may be required.

  • Experience using a payroll system or software may be required.