12103 – Conference and event planners

Broad Occupation Category

1 –Business, finance, and administration occupations


2 – Occupations usually require a college diploma or apprenticeship training of two or more years; or supervisory occupations

Major Group

12 – Administrative and financial supervisors and specialized administrative occupations

Sub-major group

121 – Specialized administrative occupations

Minor group

1210 – Administrative and regulatory occupations

Conference and event planners plan, organize and coordinate conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events. They are employed by tourism associations, trade and professional associations, convention and conference centres, governments and by conference and event planning companies, or they may be self-employed.

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Example Titles

  • Conference and meeting planner

  • Conference planner

  • Conference services officer

  • Convention coordinator

  • Event planner

  • Festival organizer

  • Meeting planner

  • Special events organizer

  • Trade show planner

Main Duties

This group performs some or all of the following duties:

  • Meet with trade and professional associations and other groups to promote and discuss conference, convention and trade show services

  • Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events

  • Coordinate services for events, such as accommodation and transportation for participants, conference and other facilities, catering, signage, displays, translation, special needs requirements, audio-visual equipment, printing and security

  • Organize registration of participants, prepare programs and promotional material, and publicize events

  • Plan entertainment and social gatherings for participants

  • Hire, train and supervise support staff required for events

  • Ensure compliance with required by-laws

  • Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.

Employment Requirements

  • A university degree or college diploma in business, tourism or hospitality administration is usually required.

  • Several years of experience in hospitality or tourism administration or in public relations are usually required and may substitute for formal education requirements.

  • Certification relating to special events, meetings or conference management may be required.